Five Keys to Managing Scope Creep

Five Keys to Managing Scope Creep

 

Variables on projects are a fact of life. A good project manager should be able to efficiently and effectively identify and manage these variables, in order to manage potential change, or scope creep.

CAL’s lead facilitator in the Diploma of Project Management, Michael Meere, has some advice on how you can more effectively manage change on your projects.

Michael suggests, that to successfully manage change, it must be:

  • Recorded
    A change and variables log is a crucial tool in recording and managing project variations.
  • Authorised
  • It is only once changes have been recorded and properly authorised, that the work should be undertaken.
  • Communicated
    Ensure you keep your project team, stakeholders and management up to date with all changes.
  • Inspected
    As with all project deliverables, it is important to ensure the change has been implemented.
  • Reviewed
    It is also important to evaluate the success (or otherwise) of the change.

The biggest trap for project managers is not properly capturing change requests – particularly when tired or under pressure. This can be disastrous when changes are not captured and as a consequence, their impact on specifications; time; cost; and resources is not properly controlled.

We believe in a very simple rule, when it comes to scope creep or change on projects – if it isn’t written down, it doesn’t exist. And if it doesn’t exist, it can’t be managed. And if it can’t be managed, you’ll end up paying for it!

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