Here Are Seven Tips When Considering Reducing Your Inbox and Using Email Etiquette:
How many e-mails to do you receive? If you answered a-lot, you’re not alone. Of course, this poses more pertinent questions: how do we reduce the volume of e-mails we receive? What is correct email etiquette? Here are seven tips when considering reducing your inbox and on using e-mail etiquette:
- If I’m sending this e-mail to one person, have I corresponded with them before?
- If my e-mail is going to a group, do I know each individual and whether they will be offended, or would they be unhappy to receive e-mail for any other reason?
- If sending out a bulk e-mail, can you e-mail just anyone for the sake of it? It’s no good sending something to a group of engineers, if there is nothing in it for them
- If doing a cold call e-mail, make sure it’s welcome and not spam. If you are nervous about sending an e-mail but think it will be welcomed by the recipient, there is no need to apologise. If you think you need to apologise for the e-mail or for sending it, it is spam.
- Are you angry when writing the e-mail?, save it as a draft and come back to it later
- Could I deliver my message better with a phone call instead of an e-mail
- Is there anything in this e-mail that would make me uncomfortable if it went public, either in the workplace or externally?
- Are there any emoticons anywhere within the e-mail you have received? Consider deleting it
- Are there any creatures or animals of any kind in the footer of the e-mail? If so, consider deleting it
- Are there any pithy slogans or causes in the subject line of the e-mail subjects like “please join someone you’ve never heard off raising funds for cause X , please don’t delete!!! Earn extra $$$.” Just delete them straight away
For more tips visit our short courses page for free tip sheets!